Client 6-Provided by PCA

List of content on this post 

  • Mind Map
  • Mood Board/Pinterest Board
  • Brief
  • Contact sheets/Narrowed down contact sheet
  • Correspondence between client and I
  • Information 3rd years put on the drive
  • Invoice
  • Risk assessment
  • Feedback Form
  • Evaluation
  • Final Image

Client Brief 6 Mind Map 

Click the link to see the Mind Map:

Client 6 School Shoot Mind Map

Client brief 1 Mood Board/Pinterest board 

Mood Board

Client 6 (School Shoot).jpg

Pinterest Board

Screen Shot 2018-05-20 at 16.36.49Screen Shot 2018-05-20 at 16.36.43Screen Shot 2018-05-20 at 16.36.35Screen Shot 2018-05-20 at 16.36.30Screen Shot 2018-05-20 at 16.36.25Screen Shot 2018-05-20 at 16.36.19


Client 6 School Shoot 

Date and time of shoot 

Wednesday the 2nd of May 8:45 – 16:00 

Location – Studio (Plymouth School Of Creative Arts)

Team List 

  • Photographers – 3rd Year commercial photography students 
  • Organisers – 3rd Year commercial photography students and lectures 
  • Editors – 3rd Year commercial photography students
  • Assistants – Laura Stobart, Megan Tyler, Sophie Guilford 

Call sheet 

  • 8:45 – Meet everyone at the school 
  • 9:00 – go to the school and get the first lot of children then take them back after they have finished and repeat all day 
  • 10:30 – Break 
  • 10:45 – Start collection the children etc again 
  • 12:00 – Lunch 
  • 13:00 – Start collection the children etc again
  • 15:30 – Start packing up etc ready to leave when everyone is ready 
  • 16:00 – Wrap up of shoot 


  • No Equipment will be used by the assistants on the day as they will be taking children to and from reception 

Lighting setup 

For this shoot we will not be involved in the lighting setup on the day but just in case this changes this is how I think they might setup their makeshift studio on the day to make use of the time they have and to make sure the images and the running of the day goes smoothly.

School Shoot lighting-diagram-1527003404.jpg


  • Make sure everything runs smoothly 
  • walking the small groups of children with a teacher/ teacher assistant to and thro reception and the studio. (then back again)
  • Make sure all the 3rd years don’t need any help i.e. lighting, drinks, food, editing assistants 
  • Acting professionals through out the whole day with the 3rd years, lectures (When there), teachers/assistants and the children 

Mood Boards 

When I think of school portraits, I think of the classic images I had at school and with how the 3rd years have been talking about this shoot I am guessing that’s what they are planning to do too. Though I will not be holding the camera or helping with the lighting on the day I though having an idea of images on hand would be useful just in case things changed or they need my opinion on images etc.   

Contact Sheets 

Due to the 3rd years being in change on this shoot I don’t have all of the images from that day to make a full contact sheet. However, On the shared drive I did manage to find some of the edited contact sheets that the 3rd years will send to the parents, so that the parents can decided if they want to buy a print or not. These contact sheets below show the variety of different ages ranges we worked with throughout the day.

Yr10 ABCG - Abigail VincePurple Group tom suttonPurple Group - Yasmin Sinclair SmithLightroom (005 Orange group Anthony litoiu.NEF and 1 other)pre school bruno ugwuishiwuPreschool - Martha BosankoYear 10 abcg alexander rose



Correspondence Between Client and I

The arrangements for the school shoot was all done in person as the 3rd years on our course or our lecturers would give us the information we needed to known as required. Also when picking the dates we could assist our lectures told us to pick the dates we where available and add it to the rota on the google drive.


Things the 3rd years put on to the drive to keep us up to date with the week 

Rota(However on this rota they have put me down for Thursday only when I did ask to work on Wednesday for a full day) :

Click link to see:


Order form that shows us how the parents will chose an image they want printed.

Click link to see::


And finally the conduct explaining how everyone should act on the day, so that everyone acts professional and does they job they are there to do.



Here is the invoice for my 6th client. For this client I was not payed for my services so in my invoice I put the price I would of charged them if it was a payed client.

Client 6 Invoice (School Shoot).jpg

risk Assessment 

Before going on the shoot I filled out a risk assessment form so that I would be aware of risks that could come up during the shoot and be prepared to help if needed.

Click link to see risk assessment from:

Risk Assesment School Shoot

Feedback Form 

At the end of my brief I asked for the the lead organiser of the school shoot to fill out a feedback form so that I can learn from this experience and gain knowledge on how next time I can make the shoot better.

Click link to see Feedback Form:

CLIENT BRIEF 202 Feedback, Laura Stobart

Client 6: School Photography Shoot Evaluation 

For the 6th client I worked with for the assignment of client brief I assisted the 3rd years on their photography school shoot, where the money paid will go towards their end of year exhibition. During this brief we were asked to help the 3rd years with anything they needed us to do to help make the shoot go smoothly. I was looking forward to helping with this client as I have never assisted on a school photography shoot before, so I knew it would be a great experience to learn from and if this would be something I would be interested in doing again. 

During this brief we were given a Rota to write down when we would be free to help the 3rd years during the week they would be at the Plymouth School of Creative Arts. Due to the change of week the school shoot was going ahead I could only help on the Wednesday form 8:45 till 4:30. When we first arrived at the shoot none of the assistants were very sure on what they would be doing throughout the day, would we be helping with lighting, editing or photography? It turned out that during the day we would be picking up small groups of children with a teaching assistant or their teacher from reception and then taking them to out makeshift studio, then making sure they sat down in the right places whilst talking and entertaining them and when the 3rd years where ready taking them to a desk for their names to be ticked off to then get their photo taken. After the group of students had all had their photographs taken we would then take them back to reception and wait for the next group to turn up and repeat the process again. On the day we stopped for a break for about 15 minutes and stopped for lunch for an hour. The day was very busy as their where lots of children that needed their photo taken, I believe that one of the 3rd years said that during the day we had to take around 150 images. Throughout the day we had a mixture of age groups of students that needed their images taken from preschool to year 10 and some were happier with having their image taken than others. We finished taking images for the day around 4 and then we asked the 3rd years if there was anything we could help with before going, such as helping to pack up equipment. After we had help the 3rd years with everything they needed everyone then left. 

Looking back at the day though I was disappointed that I was not helping with lighting and photography I am pleased that I got to be part of this experience and that I got to learn how to organise a shoot like this and how much work goes into it. This will enable us to plan for next year when we will be organising this shoot and will enable all the current 2nd years that helped out during the week to have an understanding on how we can plan this shoot for ourselves in our 3rd year. Though I enjoyed the experience and it was very well organized by the 3rd years and it ran smoothly throughout the day. One thing that I did think could be organise a bit better was that we were not allowed into the school on our own as we do not have DBS documentation, so we had to wait in reception for the children to then walk them to the studio and some of the teacher assistants seemed very confused about what was going on and which student were to have had their photo taken. It would have helped if those of us assisting had the list of student that needed to be photographed that day as we were asked multiple times during the day which student they needed to collect or who had their photograph taking and we could not answer as we had no idea which student we were waiting for in reception. But other than that, the day went very well and If this shoot does go ahead I look forward to the planning and the week of photographing the students. 

Here is an image of a contact sheet the 3rd years then send to the school for the school to then send to the parents, so they can then decide if they want an image and if so which one out of the two. 

pre school bruno ugwuishiwu.jpg

 To conclude during this experience, I had a great time and learnt a lot about the planning, working with children and how much work goes into a school shoot by the photographers and the school. I hope to take the experience I have learnt from this day and be able to better plan my own shoots. 

Final Image 

Due to this shoot being led by the 3rd years and the second years only being assistants I don’t have a final image from this shoot.